The Secretary’s role is to:
- Read the minutes of the past meeting
- Take minutes of the information in the current meeting.
If you are the Secretary, go to the Meeting Minutes folder on Google Drive and download:
- The meeting minutes from the previous week
- The new meeting minutes template to be filled during this current meeting – and save it following the naming convention of the last meeting minutes.
During the meeting, you will:
- Fill in the information in the current Meeting Minutes template as required
- When called upon, read the minutes of the past meeting.
- If there are errors or omissions in the previous week’s meeting minutes, edit the previous meeting minutes as required.
Immediately after the meeting, upload both the
- current meeting’s minutes, and the
- previous meeting’s minutes (only if they were edited) onto the Google drive.
These docs will then be available for the next week’s Secretary.
Timing
5 minutes maximum